Where do you store your critical documents?

Documents are critical to any business, yet most companies still store them using file sharing technology that’s been around since early days of personal computing. There are several benefits to moving these files to the Office 365 in OneDrive for Business and SharePoint:

• Office documents in SharePoint and OneDrive allow co-authoring, where multiple users can edit a document simultaneously, ending the dreaded “file is locked for editing” message.
• Greatly improved file synchronization and “Files on Demand” make it feasible to synchronize large repositories and download files when needed, or when a user wants to keep a local copy.
• Files in SharePoint and OneDrive are automatically versioned and can be rolled back in the event of a ransomware attack or other problem. Users can even restore their own OneDrive files if necessary.
• Permissions that are easier for end users who want to share. Many file servers are set with relatively open access because end users can’t figure out how to edit the permissions.
• Access from anywhere, including mobile devices and browsers, based on the policies you choose.
• No need to patch, upgrade, and back up file servers.
• Intelligent search allows you to find the documents you need across the enterprise.
• Advanced compliance features are available to detect and label sensitive documents, such as those containing social security or credit card numbers; to set up document retention and records management, and to perform eDiscovery should it become necessary.
• Azure Information Protection is an option that encrypts documents, so they can’t be read by an unauthorized user even if they have a copy of the file.

You may already be paying for the storage—Microsoft recently increased the amount of SharePoint storage included as part of Office 365 by a factor of 20. So why not take advantage of it?

Moving the right stuff

If you were moving to a new home, chances are you’d clean out the attic and skip moving things that aren’t used anymore. You’d also probably organize things, with labelled boxes saying where they’re supposed to go in the new house.

A file migration is no different. While you could certainly move it all as-is, the greatest benefits come with attention to setting up a logical organization for content, and with cleaning house. The professionals at [partner name] will work with your business to identify the active documents and organize them with productivity and security in mind. They can also archive files you’re not sure if you’ll need.

Bring in the experts

Trifecta Security are Microsoft Partners and are experienced in file migrations for large and
small organizations alike. Contact us to take the first step at modernizing your document storage.